Many of us have heard the popular adage, "You have as many hours in a day as Beyoncé." However, between chasing dreams, securing the bag, and living your best life, maintaining a productive and balanced schedule can be a downright challenge. In a world of meetings, deadlines, and endless emails, it can be difficult to utilize your working hours in the most efficient way. To make the most of your to-do list, try a technique called calendar blocking (also known as time blocking).
Calendar blocking is a simple, yet effective productivity method that helps to organize your daily schedule.
This time management tool includes taking each of your tasks and purposefully scheduling or "blocking" them on your calendar for a set period of time. Calendar blocking was not only designed to increase your focus, it also helps to hinder any nagging distractions and helps to take your daily organization to the next level.
The beauty of calendar blocking is that it can work for anyone, from a boss businesswoman to a stay-at-home mom. The value of blocking your time is that it helps to build your day around important priorities, and by scheduling your time in advance, you're able to avoid non-priorities, decreasing stress and anxiety. Are you ready to master the art of calendar blocking?
If so, here's an easy step-by-step process that will help you maximize each moment of your day:
1. Evaluate Your Energy Level
Focus on when your energy levels are the highest. Are you more of a morning person or more of a night owl? Do your creative juices flow most in the afternoon? Understand your physical and mental energy levels and then structure your day around your tasks and your time. Recognizing your performance capacity will help to build self-awareness and efficiency in your work.
2. Free Your Mind
Like many of us, there are probably a million and one things whirling around in your mind. According to studies, the average human tends to have 50,000 to 70,000 thoughts a day. That's a lot to think about!
Grab a pen and a sheet of paper–it's time to go old-school. Get your thoughts in order by writing them down. This includes routine items such as meetings and deadlines as well as future projects and plans. It's equally important to pencil in your daily rituals such as morning prayer or meditation, an afternoon workout, or your evening commute back home.
3. Identify What's Important
Once you've jotted all of your thoughts on paper, ask yourself, "What are the most critical items on my to-do list?" Think of everything you'd like to accomplish in a timely manner and then take note of any urgent and important deadlines. Knowing what you're going to work on ahead of time encourages you to make conscious work decisions. In addition, when you acknowledge your high-level priorities and goals, that will determine what your calendar will look like and how you will block out your time.
4. Time to Throw A Party... A Block Party, That Is
Now, it's finally time to build those blocks. Figure out the best day to do your blocking. Some prefer to do a weekly blocking schedule the Friday before or the Sunday of the upcoming week, while others recommend a daily practice that only blocks out the next day.
Once you've decided your best mode of action, place the items you've planned to do into specific blocks of time on your calendar.
Feel free to get as detailed as you like and make sure to allot yourself enough time to fully complete your tasks. Fill your day with designated times for meetings, creative work, or errands.
Here Are Some Additional Tips On Maximizing Your Calendar Blocking:
Reserve time for breaks, buffers, and the unexpected. While organizing your calendar is the ultimate goal of this activity, it's important to keep your schedule flexible to accommodate unexpected happenings and avoid overcommitting. Also, be sure to add buffers to certain items to give yourself extra time to work on an assignment in case you need it. Lastly, set aside time to rest and recharge.
Dump the distractions. Ditch anything that prevents you from fully focusing on your work. If it's your cellphone, try silencing your ringtone and/or your notifications whenever you need to concentrate on your projects.
Allow yourself to revise and reorganize. Take time to reflect on your productivity. Recognize what blocks worked in your schedule and what blocks didn't. In the upcoming weeks, try to maneuver some blocks around to learn which changes are advantageous and which aren't.
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Exclusive: Gabrielle Union On Radical Transparency, Being Diagnosed With Perimenopause And Embracing What’s Next
Whenever Gabrielle Union graces the movie screen, she immediately commands attention. From her unforgettable scenes in films like Bring It On and Two Can Play That Game to her most recent film, in which she stars and produces Netflix’s The Perfect Find, there’s no denying that she is that girl.
Off-screen, she uses that power for good by sharing her trials and tribulations with other women in hopes of helping those who may be going through the same things or preventing them from experiencing them altogether. Recently, the Flawless by Gabrielle Union founder partnered with Clearblue to speak at the launch of their Menopause Stage Indicator, where she also shared her experience with being perimenopausal.
In a xoNecole exclusive, the iconic actress opens up about embracing this season of her life, new projects, and overall being a “bad motherfucker.” Gabrielle reveals that she was 37 years old when she was diagnosed with perimenopause and is still going through it at 51 years old. Mayo Clinic says perimenopause “refers to the time during which your body makes the natural transition to menopause, marking the end of the reproductive years.”
“I haven't crossed over the next phase just yet, but I think part of it is when you hear any form of menopause, you automatically think of your mother or grandmother. It feels like an old-person thing, but for me, I was 37 and like not understanding what that really meant for me. And I don't think we focus so much on the word menopause without understanding that perimenopause is just the time before menopause,” she tells us.
Photo by Brian Thomas
"But you can experience a lot of the same things during that period that people talk about, that they experienced during menopause. So you could get a hot flash, you could get the weight gain, the hair loss, depression, anxiety, like all of it, mental health challenges, all of that can come, you know, at any stage of the menopausal journey and like for me, I've been in perimenopause like 13, 14 years. When you know, most doctors are like, ‘Oh, but it's usually about ten years, and I'm like, ‘Uhh, I’m still going (laughs).’”
Conversations about perimenopause, fibroids, and all the things that are associated with women’s bodies have often been considered taboo and thus not discussed publicly. However, times are changing, and thanks to the Gabrielle’s and the Tia Mowry’s, more women are having an authentic discourse about women’s health. These open discussions lead to the creation of more safe spaces and support for one another.
“I want to be in community with folks. I don't ever want to feel like I'm on an island about anything. So, if I can help create community where we are lacking, I want to be a part of that,” she says. “So, it's like there's no harm in talking about it. You know what I mean? Like, I was a bad motherfucker before perimenopause. I’m a bad motherfucker now, and I'll be a bad motherfucker after menopause. Know what I’m saying? None of that has to change. How I’m a bad motherfucker, I welcome that part of the change. I'm just getting better and stronger and more intelligent, more wise, more patient, more compassionate, more empathetic. All of that is very, very welcomed, and none of it should be scary.”
The Being Mary Jane star hasn’t been shy about her stance on therapy. If you don’t know, here’s a hint: she’s all for it, and she encourages others to try it as well. She likens therapy to dating by suggesting that you keep looking for the right therapist to match your needs. Two other essential keys to her growth are radical transparency and radical acceptance (though she admits she is still working on the latter).
"I was a bad motherfucker before perimenopause. I’m a bad motherfucker now, and I'll be a bad motherfucker after menopause. Know what I’m saying? None of that has to change. How I’m a bad motherfucker, I welcome that part of the change."
Gabrielle Union and Kaavia Union-Wade
Photo by Monica Schipper/Getty Images
“I hope that a.) you recognize that you're not alone. Seek out help and know that it's okay to be honest about what the hell is happening in your life. That's the only way that you know you can get help, and that's also the only other way that people know that you are in need if there's something going on,” she says, “because we have all these big, very wild, high expectations of people, but if they don't know what they're actually dealing with, they're always going to be failing, and you will always be disappointed. So how about just tell the truth, be transparent, and let people know where you are. So they can be of service, they can be compassionate.”
Gabrielle’s transparency is what makes her so relatable, and has so many people root for her. Whether through her TV and film projects, her memoirs, or her social media, the actress has a knack for making you feel like she’s your homegirl. Scrolling through her Instagram, you see the special moments with her family, exciting new business ventures, and jaw-dropping fashion moments. Throughout her life and career, we’ve seen her evolve in a multitude of ways. From producing films to starting a haircare line to marriage and motherhood, her journey is a story of courage and triumph. And right now, in this season, she’s asking, “What’s next?”
“This is a season of discovery and change. In a billion ways,” says the NAACP Image Award winner. “The notion of like, ‘Oh, so and so changed. They got brand new.’ I want you to be brand new. I want me to be brand new. I want us to be always constantly growing, evolving. Having more clarity, moving with different purpose, like, and all of that is for me very, very welcomed."
"I want you to be brand new. I want me to be brand new. I want us to be always constantly growing, evolving. Having more clarity, moving with different purpose, like, and all of that is for me very, very welcomed."
She continues, “So I'm just trying to figure out what's next. You know what I mean? I'm jumping into what's next. I'm excited going into what's next and new. I'm just sort of embracing all of what life has to offer.”
Look out for Gabrielle in the upcoming indie film Riff Raff, which is a crime comedy starring her and Jennifer Coolidge, and she will also produce The Idea of You, which stars Anne Hathaway.
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Feature image by Mike Lawrie/Getty Images
What would you do if you just got laid off from your corporate job and you had a serendipitous encounter with someone who gave you the opportunity of a lifetime? Tamara Taylor was faced with that decision in 2013 after she was let go from her sales profit and operations coach job in the restaurant industry and met a then-up-and-coming stylist, Law Roach, on a flight to L.A. She and Roach struck up a conversation, and he shared how he was looking for someone to run his business and was impressed by her skills. While she took his business card, she was unsure if it would lead to anything. But, boy, was she wrong. Two weeks later, after packing up her home to move back to her hometown of Chicago, she called Roach; he asked if they could meet the following day, and the rest is herstory.
Taylor founded Mastermind MGMT, an agency that represents some of Hollywood’s best “image architects” like Roach, Kellon Deryck, and Kollin Carter, who are responsible for creating unforgettable style and beauty moments for celebrities like Zendaya, Megan Thee Stallion, Taraji P. Henson, and more. Taylor and her company possess an array of functions, but her biggest role is to be her client’s advocate. We hear endless stories about how creatives aren’t paid or underpaid in the entertainment industry, but Taylor ensures that her clients get their piece of the pie. The entrepreneur opened up about her company and her non-profit, Mastermind Matters, in an exclusive interview with xoNecole.
“I always say that I'm an artist advocate first, deal closer second. So my primary focus is to just make sure that the artist is getting everything that they deserve, whether it's compensation or, you know, certain accommodations, but just making sure that they have everything that they need to be able to show up and provide the best service that they're hired for,” she explained.
“So you know, in the beginning, it was hard because I didn't have any experience, and the artists who I was working with at the time–we were learning together, meaning neither of us had assisted anyone. We didn't have mentors in our specific fields. So every deal was like a new learning experience for us from the styling side and also from the business side, and so it took, you know, doing some research, using some very creative tactics, to find out information in the industry and just starting to request accommodations that I knew other artists were granted, who maybe didn't look like my artists.”
Photo courtesy of Tamara Taylor
Ten years later, there’s still not many people who are doing what Taylor is doing. However, things have gotten easier thanks to the research and connections she made in the beginning. During Mastermind MGMT’s ten-year anniversary celebration, she announced her non-profit, Mastermind Matters, which is a 501(c)(3) non-profit that focuses on helping young entrepreneurs through a 12-week program. The program is divided into “two routes.” The first route is for aspiring creative artists who want to start a business from their talent and all the things they need to learn about business, such as taxes, life insurance, etc. The second route is for practicing creative artists who are already in the industry but need resources such as how to plan for retirement or how to sustain themselves if they can’t work for a short amount of time, i.e., the pandemic.
“I just feel that I'm able to have a business and be successful because of their art as well. And so there are things that I know, I tried to teach it to them but understanding that I can only do so much because I'm not a subject matter expert in those fields,” she said. “So I at least want to be able to provide the resources, and then if they make their grown decision not to do it, then that's on them. But you know, I could be guilt-free and taking advantage of the resources that I'm also providing to them.”
Taylor continues to be an innovator in her industry by always pushing the boundaries of creativity and thinking one step ahead of everyone else. The Chicago-bred businesswoman is moving into the tech space thanks to a new invention created with her clients in mind, and she is looking forward to bigger collaborations in the future. Follow Mastermind MGMT on Instagram @mastermind_mgmt for more information.
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Feature image courtesy of Tamara Taylor