Reclaim Your Time: Use Calendar Blocking To Conquer Your Daily Schedule
Many of us have heard the popular adage, "You have as many hours in a day as Beyoncé." However, between chasing dreams, securing the bag, and living your best life, maintaining a productive and balanced schedule can be a downright challenge. In a world of meetings, deadlines, and endless emails, it can be difficult to utilize your working hours in the most efficient way. To make the most of your to-do list, try a technique called calendar blocking (also known as time blocking).
Calendar blocking is a simple, yet effective productivity method that helps to organize your daily schedule.
This time management tool includes taking each of your tasks and purposefully scheduling or "blocking" them on your calendar for a set period of time. Calendar blocking was not only designed to increase your focus, it also helps to hinder any nagging distractions and helps to take your daily organization to the next level.
The beauty of calendar blocking is that it can work for anyone, from a boss businesswoman to a stay-at-home mom. The value of blocking your time is that it helps to build your day around important priorities, and by scheduling your time in advance, you're able to avoid non-priorities, decreasing stress and anxiety. Are you ready to master the art of calendar blocking?
If so, here's an easy step-by-step process that will help you maximize each moment of your day:
1. Evaluate Your Energy Level
Focus on when your energy levels are the highest. Are you more of a morning person or more of a night owl? Do your creative juices flow most in the afternoon? Understand your physical and mental energy levels and then structure your day around your tasks and your time. Recognizing your performance capacity will help to build self-awareness and efficiency in your work.
2. Free Your Mind
Like many of us, there are probably a million and one things whirling around in your mind. According to studies, the average human tends to have 50,000 to 70,000 thoughts a day. That's a lot to think about!
Grab a pen and a sheet of paper–it's time to go old-school. Get your thoughts in order by writing them down. This includes routine items such as meetings and deadlines as well as future projects and plans. It's equally important to pencil in your daily rituals such as morning prayer or meditation, an afternoon workout, or your evening commute back home.
3. Identify What's Important
Once you've jotted all of your thoughts on paper, ask yourself, "What are the most critical items on my to-do list?" Think of everything you'd like to accomplish in a timely manner and then take note of any urgent and important deadlines. Knowing what you're going to work on ahead of time encourages you to make conscious work decisions. In addition, when you acknowledge your high-level priorities and goals, that will determine what your calendar will look like and how you will block out your time.
4. Time to Throw A Party... A Block Party, That Is
Now, it's finally time to build those blocks. Figure out the best day to do your blocking. Some prefer to do a weekly blocking schedule the Friday before or the Sunday of the upcoming week, while others recommend a daily practice that only blocks out the next day.
Once you've decided your best mode of action, place the items you've planned to do into specific blocks of time on your calendar.
Feel free to get as detailed as you like and make sure to allot yourself enough time to fully complete your tasks. Fill your day with designated times for meetings, creative work, or errands.
Here Are Some Additional Tips On Maximizing Your Calendar Blocking:
Reserve time for breaks, buffers, and the unexpected. While organizing your calendar is the ultimate goal of this activity, it's important to keep your schedule flexible to accommodate unexpected happenings and avoid overcommitting. Also, be sure to add buffers to certain items to give yourself extra time to work on an assignment in case you need it. Lastly, set aside time to rest and recharge.
Dump the distractions. Ditch anything that prevents you from fully focusing on your work. If it's your cellphone, try silencing your ringtone and/or your notifications whenever you need to concentrate on your projects.
Allow yourself to revise and reorganize. Take time to reflect on your productivity. Recognize what blocks worked in your schedule and what blocks didn't. In the upcoming weeks, try to maneuver some blocks around to learn which changes are advantageous and which aren't.
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Featured Image Via Shutterstock
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How A Couple That Never Spoke On The Phone Answered Marriage’s Call
How We Met is a series where xoNecole talks love and relationships with real-life couples. We learn how they met, how like turned into love, and how they make their love work.
As I move through life and experience different highs and lows, one thing that has become increasingly clear is the importance of self-love and self-worth. Now, I’m not saying it’s always easy, but I do feel like if it’s in a good place, people experience life more fully. And when it comes to love, my friend Amanda Wicks and her husband, Will Ford, are the perfect example.
Amanda may not remember this, but years ago, on one of her many visits back to Atlanta (we both went to Clark Atlanta University), she sat across from me at a dinner table and declared she was done looking for love. She was happy with who she was, and while she still desired it, it was no longer something she was chasing. “If it happens, it happens,” she said. The statement was so bold it made me quickly reroute our usual dating story catch-ups and awkwardly move to a different topic.
Well, the next time we met up, she told me she had met someone and was moving to Houston to live with him. Imagine my surprise and concern. Later, I’d find out that this decision, like so many other elements of their relationship, flowed naturally and organically. Their whole partnership has been full of peace and vulnerability.
Fast forward to today’s conversation, they’re still living together, celebrating four years of marriage, and planning to create a family. And while this stage of their story sounds generally normal, the way they got there is nothing but. Check out the "How We Met" feature below to see how a couple who never spoke on the phone and lived in different states ended up in a loving marriage full of ease, art, and authenticity.
Photo courtesy of Amanda Wicks and Will Ford
Walk me through your ‘How We Met’ story.
Amanda: We met on Instagram (laughs). He followed me first, and I followed back because he does art, and I was intrigued by that. Honestly, we followed each other for a while before we connected. But I remember one day I saw a post where he had on a Martin t-shirt that I liked, and that sparked our conversation. He ended up telling me he made the shirt and actually mailed me one. So when I got it, I made a post wearing it, and that’s where the conversation started. Since that day we’ve communicated every day since.
Will: Yeah, I initially saw her on a short-hair Instagram page and followed her because I thought she was attractive. I actually showed her to my co-workers on one of our monthly outings as an example of my “type” – something I had never done. But one thing I will say is, I noticed she had on a Nina Simone shirt in one of her photos, that’s what got me. It showed she had more depth.
I guess that answers my next question. Did you have an initial attraction to each other?
Will: (Laughs) Yeah, I did.
Amanda: For me, no. I just wasn’t looking at him through that lens. I didn’t follow him because he was attractive. I don’t follow people online because of that. I actually remember a time when we were going back and forth, and I was like, “Aye, you kinda cute.” It was a specific moment. Once I started looking through his page more often, I started to view him that way, but it still was more of an acknowledgment. We really connected primarily because of our creative interests.
So, how did it go to the next level?
Amanda: I was in Nashville, and he was in Houston. But I’m somebody where if I feel like doing something, I’m going to do it. I had been meaning to go to Houston for a while to see a friend, so I felt like it was the perfect combination of a circumstance. We had been talking a lot, and I knew I liked him as a person and really wanted to meet him, but of course, I was aware of the idea that it could blossom into more. I remember I sent him a text saying, “Would you think I was crazy if I pulled up to Houston?”
Photo courtesy of Amanda Wicks and Will Ford
What was your reply? Did you think she was crazy?
Will: In my mind, I was like, I don’t know. (Laughs) I wanted her to, though, so I wasn’t going to say yeah. It was a little wild, but I encouraged it.
Okay, so tell me about the date.
Amanda: I don’t know if you’d call it our first “date,” but the first time we met, we went to a skating rink. I was a little nervous about meeting him in person. Like, what if we don’t have chemistry – that was in the back of my head a little. But I brought my friend with me as a buffer, and thank God I did because he was so quiet the whole night. I literally can’t think of one thing he said the entire time. But the saving grace was that we had built a rapport. We reconnected the following night and were together until 5 a.m. – just sitting there talking. We ended up spending the whole weekend together.
Will: I’m socially awkward if I don’t know you. Also, before the date, I didn’t know what she sounded like or anything because, that’s another thing, we hadn’t talked on the phone. (They both really don’t like phone calls, so everything was through texts at this point.) I guess I could say I was kinda nervous, too. I had never met someone through social media, and then here I was, meeting her in person at a skating rink. I hadn’t skated in years, I was hoping I didn’t fall. But we had just been talking so much that I was open to it.
What made you want to take that risk?
Will: She has a level of authenticity that I’ve never seen in any other woman before, and once I saw her, it solidified that. I knew I wanted her around.
Amanda: I don’t think it was anything specific. It’s not hard for me to connect with people. But there were no red flags. We align across the board. That was different. We really connect on how we see the world.
"She has a level of authenticity that I’ve never seen in any other woman before, and once I saw her, it solidified that. I knew I wanted her around."
Photo courtesy of Amanda Wicks and Will Ford
Out of curiosity, what are your love languages?
Amanda: I connect with all of them. I think it just depends on what I’ve been lacking. I appreciate words of affirmation because I’m so big on actions that I like those bold statements of love, and of course, I appreciate quality time. The older I get, the more I appreciate physical touch, but that’s not something I need. With receiving gifts, I like thoughtfulness, and I like giving thoughtful gifts, too. But acts of service is for sure my biggest one. I love when someone considers me and makes my life easier. That speaks to me most.
"I love when someone considers me and makes my life easier. That speaks to me most."
Will: I think it all depends on how I’m feeling, too. But probably also acts of service. I like how Amanda will buy me deodorant when I run out (laughs). She just does so much all the time to show that I’m thought of.
At what point in your connection did y’all have the “what are we” conversation?
Will: I don’t think we ever had that convo. We never defined anything, we just kinda went with how it was going. However, I knew I wanted it to be more serious when I went to visit her. She had been coming to Houston once a month, and I went to Florida (she was there for work) to see her. I realized I felt comfortable coming into her space, too. That gave me that last little bit of whatever I needed.
Amanda: Yeah, I can’t say I had a defined moment like that. But again, as we had more and more interactions, there were just no red flags. The more we thought about it, the more we realized no matter where we went relationship-wise, we were adamant about being a part of each other’s lives. We never had the “talking to other people” conversation or anything. But we did both understand we weren’t going anywhere. Eventually, it graduated to convos around building a life together, but even that was over six months in. I just liked him as a person.
Have there been any negative revelations that your partnership and marriage have taught you about yourself?
Amanda: I’ve always felt that partnership is supposed to make the other person’s life easier. For me, it was a struggle to let someone help me in all the ways I didn’t really know I needed help. As I started having less capacity, I had to realize that it doesn't work anymore. It was hard for me to acknowledge and ask for help. I think that’s something I am still coming to terms with, even with other relationships in my life.
Will: I think I’m learning and still learning how to get out of my head. I’m the kind of person who always has to visualize stuff before it happens. And this relationship is the first thing that I don’t do that with. Of course, we plan stuff, but I know it’s gonna be good regardless. It allows me to stay in the moment. If I can do that with this, which is the most important thing to me, why can’t I do that with other things?
Photo courtesy of Amanda Wicks and Will Ford
What challenges have you faced together?
Will: For me, the preconceived challenge was living together. I’ve never lived with a woman before. Even in my previous relationship, it was long-distance. I’m also the type of person that likes my space, but as soon as she got here, that was out the window. It was so smooth it made me feel stupid for questioning it.
Amanda: I’m grateful to say we don’t necessarily have challenges between each other together. But we have been struggling with infertility and health issues. Our biggest challenge thus far is trying to get pregnant. Even articulating that makes me realize I’m grateful it hasn’t caused a rift between us. I think we have been able to face it in a healthy way. But that’s an example of how having someone else there can be helpful. I was so functional as a full-blown individual doing everything by myself.
So, in my head, I don’t need anyone, but having someone there who is happy to support me has taught me it’s okay to welcome that. It’s made us stronger because it’s taught us how we both function under duress – it’s good to know it’s not terrible (laughs).
"Our biggest challenge thus far is trying to get pregnant. Even articulating that makes me realize I’m grateful it hasn’t caused a rift between us. I think we have been able to face it in a healthy way."
What are some of the shared values that are important to your relationship?
Will: How we see life, what we’re here for, and how you’re supposed to treat people. It sounds really simple, but it’s not as common as you think.
Amanda: We value being really good people – without strings. We both don’t value money, but we value stability. So we don’t have to endure the “why are you not hustling” arguments. We were both stable people individually, and we came together. Also, we both value meaningful connections, alone time, reflection, and family. That guides us in what we do and how we build a life.
Finally, what is your favorite thing about each other?
Amanda: I’ll say one of my favorite things about him is that he’s brilliant. I view myself as a smart person, but in my head, he can do what I’m doing ten times faster. There are times I want to push myself to do stuff, and I’ll just ask him because I know he can do it. It’s incredible.
Will: My favorite thing about her is how people see her. Being a witness to how important she is to other people’s lives is amazing. Standing to the side and seeing how she affects them is really special.
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Feature image courtesy of Amanda Hicks and Will Ford
Issa Rae Spills Details On Recent 'Insecure' Reunion: 'It Was Like A Family Affair'
It was the video that had Insecure fans in a chokehold. It was Labor Day, Sept. 4, and Issa Rae posted a video on Instagram that featured her and her Insecure castmates, Yvonne Orji, Jay Ellis, and Natasha Rothwell. They all had big smiles on their faces while mentioning the writer's strike that was happening at the time. Insecure fans were shook as this was the first time we've seen the cast together in years after the beloved HBO (now Max) show ended in 2021. No one knew the reason behind their reunion, and fans were begging for a reboot. Now, the Barbie star is spilling the beans. In a recent appearance on TODAY with Hoda & Jenna, Issa talked about new projects and reuniting with her cast.
"It was so much fun. Jay hit the group chat," she said. "It was like a nice little reunion. He was like I miss you guys. We were all unemployed, and we all had time to hang out." Issa revealed that Jay, who played her boyfriend Lawrence on the show, suggested they all get lunch together, and he brought a special guest."
He brought his daughter, so it was like a family affair," she said. "She was running him, you know, I got to see what kind of dad he is. He's a great dad, but she runs the house."
Insecure has continued to have a hold on fans, and now that it is available on Netflix, many people have rewatched the cultural phenomenon and rehashed storylines from Issa and Molly's friendship to whom Issa should have ended up with. While the show may have ended, the stars' individual success continues. See what our faves have been up to lately.
Issa Rae
Issa is in her second season of Rap Sh!t as the executive producer. She is also expanding her media company HooRae, which also houses her record label, Raedio, and she just released her own Prosecco called Viarae. Aside from business ventures, she just starred in Barbie and will be featured in American Fiction.
Jay Ellis
Jay Ellis has been stacking up movie credits. So far, he has starred in the Amazon Original Somebody That I Used To Know, Hulu's History of The World: Part II, and the blockbuster film Top Gun: Maverick.
Yvonne Orji
Yvonne Orji wrote her memoir Bamboozled by Jesus and is currently starring in a Hertz commercial alongside NFL legend Tom Brady. When it comes to film projects, she has starred in The Blackening and the comedy special Yvonne Orji: A Whole Me.
L-R: Issa Rae, Natasha Rothwell, and Yvonne Orji
Photo by FilmMagic/FilmMagic for HBO
Natasha Rothwell
Natasha Rothwell starred in the first season of Max's The White Lotus and will be returning for the third season. She also appeared in Sonic the Hedgehog 2 and announced her new Hulu show, How To Die Alone, where she will star and write in.
Amanda Seales
While Amanda Seales didn't make the reunion, her character Tiffany rounded out the core cast. Since the show's ending, she has kept busy with the launch of her podcast Small Doses and recently premiered her political-comedy documentary, In Amanda We Trust.
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Feature image by Arturo Holmes/Getty Images